The registration application for an LLC (SRL) in Moldova is ASP form 3-5, Cererea privind înregistrarea de stat a persoanei juridice ("Application for state registration of a legal entity"): the document in which the founders ask the Public Services Agency (ASP) to enter the company in the State Register of Legal Entities. It is completed in the state language (Romanian), in every applicable section, with data identical to the statute (Statutul) and the minutes of the constituent meeting (Procesul-verbal al adunării de constituire, form 5-4) or the decision of the sole founder (Decizia fondatorului unic, form 5-6). Below we go through form 3-5 section by section, following ASP's official instructions, with the typical mistakes, how to file it and a checklist.
The full list of documents in the file is in our guide to the documents required to register an LLC; here we deal only with the application.
1. What form 3-5 is and who signs it
The form has a fixed structure: the header, 14 numbered sections, the list of attached documents, sworn declarations and signatures. Fill in only the sections that apply to you; the rest stay blank or, for founders, are deleted.
The application is signed by the founder designated in the founding decision, by another person authorised by that decision or, where applicable, by the legal representative. If there are several applicants, all of them sign. A corporate founder signs through its representative, for example "Firma X SRL, prin Ion Popescu" (Firma X SRL, by Ion Popescu).
2. The header and the processing time: 24 or 4 hours
The header states the filing date, the full name and the processing time: "24h" or "4h". Registration takes place on a working day, within 24 hours counted from the working day immediately after filing; the urgent option takes 4 hours.
The fee must match the time you choose: in October 2026 asp.gov.md listed 1,149 lei for 24 hours and 4,596 lei for 4 hours. A common mistake: writing "4h" but paying the 24-hour fee.
3. Sections 1–5: name, legal form, duration, registered office, contacts
Typical mistakes: quotation marks, diacritics or hyphens that differ from the statute; an address written differently from the statute; a mistyped e-mail, so the registrar's comments never reach you.
4. Section 6: the director
Under 6.1 "Administratorul (persoană fizică)" (director who is an individual) you enter, from a valid identity document: surname and first name, date of birth, document series and number, date of issue, IDNP (personal identification number), citizenship (MOLDOVA for a citizen of the Republic of Moldova), place of birth, home address, phone and e-mail. Then comes "numit pe termen" (appointed for): "nelimitat" (unlimited) or a fixed term, with the date the mandate ends.
Section 6.2 is for a director that is a legal entity (its register data and those of its representative); if the director is an individual, it stays blank.
Typical mistakes: a different director from the one appointed in the minutes; data copied from an expired ID card; one wrong digit in the IDNP. For a foreign director, ASP requires an IDNP issued by the General Inspectorate for Migration.
5. Sections 7–10: collective bodies
In a small LLC run by a single director, the founding decision usually elects neither a board nor an auditor, so sections 7–10 stay blank. Do not fill them in "just in case" with the founders' names: only people actually elected to these bodies belong here.
6. Sections 11–12: business activities and share capital
11. Main business activities: the code and name from the CAEM 2 classification, one line per activity. For licensed activities you write only the name of the activity, as worded in Law No. 160/2011. The declared activities are entered in the statute and in the State Register, so the list must be the same in both documents.
12. Share capital: the amount in lei (for example, 1,000 lei), made up of the founders' contributions, exactly as in the statute.
Typical mistakes: codes listed in the application but not in the statute; a code without its name; a different capital in the two documents.
7. Sections 13–14: founders and beneficial owners
13.1 Founder who is an individual: the same identification details as for the director, without the e-mail, plus the share (participațiunea) as a percentage (for example, 50%). With two or more founders, section 13.1 is repeated for each one.
13.2 Founder that is a legal entity: full name, IDNO or registration number, address, country, phone, e-mail and share. The "legislația" (governing law) field is filled in only for a foreign legal entity (for example, "România").
If you have no founder of a given type, that section is deleted. The shares add up to 100% and match the shares in the statute.
14. Beneficial owners: for each individual who ultimately owns or controls the company, the identification details, country of residence and the share held or controlled, as a percentage. The main test is holding, directly or indirectly, more than 25% of the capital, or control by other means; if nobody meets it, the director is the beneficial owner. The data must be identical to the BE-1 or BE-2 declarations; failing to declare, or declaring incompletely or incorrectly, is sanctioned under art. 263² of the Contravention Code.
8. Annexes, declarations and signature
Under „Întru susținerea cererii prezint(ăm) următoarele acte” ("In support of the application I/we submit the following documents") you list the documents required by art. 7 of Law No. 220/2007, with the number of copies. For a typical LLC:
The line on a prior opinion or approval (aviz/aprobare prealabilă) is filled in only when the law requires such a document; for most LLCs it stays blank.
Next come the fixed declarations (the data are true, a false declaration is a criminal offence, the company is registered with the State Tax Service, the National Bureau of Statistics, CNAM and CNAS), followed by each signatory's name and signature. The footnote obliges you to register any later change to the data within 30 days.
Typical mistakes: an empty list of annexes, or one without the number of copies; a missing signature from one of the applicants.
9. Where and how to file the application
10. Checklist before signing
Frequently asked questions
Where can I download a model registration application for an LLC?
ASP publishes the blank form 3-5 and the instructions for completing it on asp.gov.md, among the standard forms for legal entities.
If there are two founders, do we both sign?
If you are both applicants, yes: ASP's instructions require the signature of all applicants. If the founding decision designates only one of you, that person signs.
Do I have to reserve the name before filling in the application?
For online filing, yes. By post, you must at least check that it is available. At the counter, reservation is not mandatory, but it saves you redoing every document if the name is rejected.
Can I fill in the application in English or Russian?
No. The application is drawn up in the state language, like the statute and the founding decision.
What happens if I make a mistake in a section?
The registrar notifies you of the irregularity at the e-mail address in section 5, and registration waits until you correct it.
SRLRapid fills in from a single questionnaire application 3-5 (with the list of annexes already written in), constituent meeting minutes 5-4 and statute 4-22 (for a sole founder, decision 5-6 and statute 4-23), the beneficial owner declarations and the criminal record declarations for each founder, in DOCX and PDF, with the same data in every document. You sign them and file them at ASP yourself.
Note: this guide is for information only and reflects ASP's requirements at the time of writing (October 2026). SRLRapid prepares the documents, but it is not a law firm and does not file on the founders' behalf.
